Administrative Assistant

Position Overview

Bayless Elementary School is seeking an Administrative Assistant with excellent communication skills, strong organizational abilities, and an upbeat, professional attitude. This individual will serve as a key point of contact for the school, providing respectful and efficient customer service to faculty, staff, students, parents, and community members. The ideal candidate is dependable, detail-oriented, and able to manage multiple responsibilities while maintaining a welcoming and positive school environment.

Job Summary

The Administrative Assistant plays a vital role in the daily operations of Bayless Elementary School by coordinating front office functions, supporting administrators and staff, maintaining accurate student and financial records, and assisting with attendance, enrollment, and substitute services. This position ensures the efficient flow of information and processes that support a safe, organized, and effective learning environment.

Essential Functions

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the appropriate person
• Answers phones promptly and efficiently, takes messages, and routes calls as needed
• Maintains confidentiality of office, staff, and student matters at all times
• Maintains records required by district policy, regulations, and applicable laws
• Maintains student records including demographic information, attendance, discipline, and grade reporting
• Conducts the student registration and enrollment process
• Maintains daily student attendance and contacts parents/guardians regarding absences
• Classifies, sorts, and files correspondence, mail, and other related documents
• Composes and prepares reports, correspondence, and mailings as requested by the building principal
• Maintains daily and monthly attendance (ADA) reports
• Assists with the substitute system, including substitute teacher check-in and check-out procedures
• Supervises office equipment and coordinates maintenance or repairs as necessary
• Other related duties as assigned

Terms of Employment

Compensation, benefits, and working conditions are established in accordance with Board of Education policies, agreements, and approvals. This is a 12 month non-exempt position. 

In accordance with law, the district strictly prohibits discrimination and harassment against employees, students or others on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law. The Bayless School District is an equal opportunity employer.