Administrative Assistant II
Fairfax CountyJob Announcement
This position is assigned to the Resource Management Bureau and may be placed in any administrative role within the Central Records Division, including the Dissemination, Expungement, and Quality Assurance sections, based on operational needs and at the discretion of the bureau commander. This role involves performing a variety of confidential and sensitive administrative duties to support law enforcement operations and record management functions.
Responsibilities include accurate data entry, processing, and quality assurance review of police-generated reports such as accidents, arrests, citations, and incident-based records, ensuring compliance with statutory requirements and proper supervisory review in accordance with laws and regulations. Requires researching, retrieving, and disseminating criminal records to authorized individuals such as attorneys, federal agents, and law enforcement personnel, as well as redacting sensitive information when required. Will work with multiple databases, including the Records Management System (RMS), Computer-Aided Dispatch (CAD), and Virginia State Police systems to access and extract data. Strong communication and customer service skills are essential, as the role involves regular interaction with internal and external stakeholders. The position requires the ability to work both independently and collaboratively with minimal supervision, maintain confidentiality, adapt to changing priorities, and complete assignments accurately and on time. Additional duties may be assigned by managers and supervisors to meet the operational needs of the bureau.The specific duties of this position will vary depending on placement within the Resource Management Bureau and may include assignments in the Central Records Division’s Dissemination, Expungement, and Quality Assurance sections, or other administrative areas as directed by the bureau commander to meet operational needs.
Note: The assigned functional areas of this position include general administration, records management, record keeping, time and attendance, supply management, data entry, and/or office management.Required Knowledge Skills and Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge
Knowledge of a variety of standard office procedures;
Knowledge of specific unit terminology;
Knowledge of work done in related departments.
Communication
Ability to read and comprehend relevant documents.
Information Abilities
Ability to process and integrate simple data.
Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external
and internal contacts.
Purchasing and Accounting
Ability to perform inquiries in Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems.
Personnel and Payroll
Understanding of the basic PRISM functions;
Ability to perform inquiries (e.g., check personnel data) in Human Capital Management Enterprise Resource Planning system.
Word Processing/Typing
Basic skills in the use of Microsoft Word.
PC Skills
Basic skills in the use of applicable Microsoft software.Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED:
VA CRIMINAL INFORMATION NETWORK (VA CRIM INFO NET B) - Required within 6 months of hire
NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete criminal background check, and credit check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:- Records management experience
- Time and attendance experience
- Supply management experience
PHYSICAL REQUIREMENTS:
Employment contingent on completion of background investigation and employee is subject to random drug testing. Work requires the ability to operate keyboard-driven equipment, stand for long periods, extensive walking, and handle multiple tasks. All duties may be performed with or without reasonable accommodations.SELECTION PROCEDURE:
Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. EEO/AA/TTY.
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