Administrative Assistant - Moffett House

Gateway Rehab Center (GRC) has an opening for an Administrative Assistant who provides administrative and program support to residential programming. This position reports to a Clinical Manager.   

Responsibilities 

• Provides administrative support to the clinical manager and therapy staff. 
• Assists the Clinical Managers in coordinating staff training and keeps timely training records for all staff on campus. 
• Assists Clinical Manager in coordinating programs admissions, LOAs, hospital transfers and discharges in Aura.
• Schedules necessary appointments and transportation for patients as requested by clinical team.
• Provides communication with medical team relating to but not limited to: Prescriptions from outside provider. Medical complaints and tasking in Aura. Prescription refill requests. Medication reconciliation: notifies medical team regarding admissions and discharges and obtaining prescriptions. Communicate with pharmacy and medical team to assure continuity of medical care. Ordering of medical supplies. 
• Creates intake packets for new patients and assures these are up to date, complete and available for new admissions.
• Ordering and maintaining inventory of office supplies for the staff and orders when needed with approval from management. 
• Ordering inventory, maintaining stock, facilitating transactions and communicating with Gift Shop Manager (if applicable). 
• Provide monitoring of medication self-administration as needed.
• Support mealtime as needed.
• Provide patient transportation as needed.

 Knowledge, Skills, and Abilities 

• General office procedure knowledge and experience. 
• Computer literate with working knowledge of WORD and Excel. 
• Strong organization and communication skills. 
• Understanding of addiction and recovery is helpful. 

• High school diploma or equivalent required.   

Preferred Requirements

• Post high school or business/secretarial school.

Additional Requirements

• Pass PA Criminal Background Check
• Obtain Child Abuse and FBI Fingerprinting Clearances
• Pass drug screen
• 2-Step TB Test
• Obtain CPR/First Aid Certification 

Work Condition

• Substance use disorder treatment center.
• Favorable working conditions.
• Minimal physical demand.