Hotel Director of Finance
Q Center
Full-time
On-site
St. Charles, Illinois, United States
Accounting, Finance, Taxes
Q Center is looking for a Director of Finance to join our team!
Job Summary
The Director of Finance is the strategic leader responsible for all financial aspects of Q Center, ensuring the organization is managed and performing efficiently and effectively. This position provides vision, leadership, strategic direction, and development of the finance department to drive financial success and client, guest and associate satisfaction. This role oversees financial operations including budgeting, forecasting, monthly and annual closing of the financials, cash flow, payroll, profitability analysis and audits. They are responsible for focusing on the profitability of the business, maintaining accurate and timely financial reporting, ensuring prudent levels of internal controls, ensuring compliance with all federal, state, and local regulations, and safeguarding owner/investor assets. The Director partners with department heads to drive financial performance, ensure compliance, and safeguard assets, while delivering insightful critiques and recommendations to each department head. This position plays a vital role in shaping the financial strategy and operational efficiency of the business.
This position is on-site, generally a 45 hour workweek.
The rate for this position is $130,000/year.
Benefits
- Paid time off
- 401(K) with employer match
- Holiday Pay
- Medical, Dental and Vision Insurance with Wellness Credits
- Employee Assistance Program
- Basic Life, AD&D
- Disability Benefits
- Employee Meals
Education & Experience:
- Bachelor’s degree in Finance, Accounting, or related field
- Minimum 6 years of progressive financial leadership in a full-service hotel, resort, or comparable facility
- Previous experience in a Director-level position or in a senior leadership role with equivalent scope required.
- Proficiency in financial systems and reporting tools
- Deep understanding of federal, state, and local financial regulations, including payroll withholdings, sales & use and hotel taxes
- Proven success in budget development, forecasting, and achieving financial targets
Physical Requirements
- Long hours sometimes required.
- Sedentary work, exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Fundamental Requirements
- Establish quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated and identify opportunities for improvement.
- Review, analyze, and evaluate business procedures
- Identify, recommend, and implement new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
- Ensure that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with Q Center’s business plan and vision.
- Establish and maintain relationships with third parties/vendors, overseeing and managing all (departmental) vendor contracts
- Interview candidates for open department management positions and follow standards for hiring approvals.
- Organize and oversee the work and schedules of departmental managers and/or supervisors.
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Improve associate and guest and satisfaction through policy and procedural changes.
- Lead coordination and integration of efforts among departments to produce smoother workflow and more cost-effective business processes.
- Oversee all financial operations including financial reporting, payroll, cash flow and audits.
- Lead monthly and annual financial statement closings, ensuring accuracy and timeliness.
- Develop and manage property-wide budgets, forecasts.
- Analyze financial data to identify trends, variances, and opportunities for improvement.
- Collaborate with department leaders to align financial goals with operational objectives.
- Provide critiques and strategic recommendations to department head.
- Drive profitability through cost control, revenue optimization, and process improvements.
- Monitor business performance and implement corrective actions as needed.
- Ensure compliance with applicable regulatory requirements, licenses, contracts, insurance and tax obligations.
- Maintain and audit internal financial controls including inventory, purchasing, payroll, asset management and certificate of insurance.
- Manage department vendor relationships and oversee contract negotiations.
- Conduct department management performance reviews in accordance with Q Center standards.
- Motivate, coach and counsel all department management according to Q Center Policy.
- Foster a culture of accountability, collaboration, and continuous improvement.
- Support cross-departmental initiatives to streamline workflows and enhance efficiency.
- Lead financial input on operational projects, systems upgrades, and strategic initiatives.
- Leverage strong functional leadership and communication skills to influence and encourage the executive leadership team to develop and meet Q Center’s goals while supplying expertise and guidance on operational projects and systems.
- Develop and maintain complete knowledge of and comply with all departmental policies/service procedures and Standard Operating Procedures.
- Communicate and explain new directives, policies, or procedures to managers; for major changes, meets with entire staff to explain changes, answer questions, and maintain morale.
- Effectively manage and communicate cash flow related issues, including the accurate and timely preparation of cash flow statements, management of deposits and receivables, accounts payables, payroll funding, cash balances, control mechanisms and timely deposits of all funds.
- Monitor the capital planning process by assisting management with the calculation of return on capital improvements, gathering support and monitoring the bid process, and ensuring proper upkeep of the property by evaluating scope of work and specifications.
- Ensure compliance on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes; provide assistance to management in enforcing compliance on all these items.
- Formally present financial results regularly to executive leadership, management personnel, and ownership.
- Ensure that all balance sheet accounts, including bank reconciliations, are reconciled monthly.
- Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, inventories, assets and payroll.
- Co-lead the annual renewal process for Property, Casualty & Finpro insurance lines and the associated creation of Certificates of Insurance (COIs) issued by Q Center
- Direct the preparation of all financial reports in accordance with Q Center’s requirements meeting various deadlines by preparing A/R and A/P aging reports, Payroll reports, and Revenue reports on a weekly basis; direct the preparation of financial statements, forecasts, key statistics reports and cash flows on a monthly basis; and direct the preparation of capital and operating budgets, 5-year operating plan and 5-year capital plan on an annual basis.
- Monitor compliance with required reporting deadlines for Finance and all department heads and follow up as necessary.
- Perform other related duties as assigned.
The Q Center:
Q Center is more than a conference center – it’s an experience! With 40 years of experience in meeting planning and special event production, Q Center has become an industry leader with boundless versatility and exceptional levels of service. As the largest full-service conference facilities in the Midwest, our vast 150,000+ square-feet of IACC-certified meeting and event spaces regularly host a variety of occasions, from large-scale Fortune 500 company meetings to small business training and special events, like fundraisers and galas. One thing is for sure – food and fun are abundant at Q Center for all to enjoy. From our 95 acres of recreational fun to exploring local sites and indulging in gourmet cuisine, we aim to make every guest experience beyond expectations. Q Center isn’t just for business meetings and conferences – our multi-talented team and event space makes us one of the Midwest’s premier special event venues!
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other characteristic protected by law.
If you require a reasonable accommodation to complete an application, please email your request to careers@qcenter.com and provide the job title to which you are applying.