Senior Administrative Assistant

Become an integral part of the Consumer and Community team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Senior Administrative Assistant in Consumer and Community team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. 

Job responsibilities

•  Maintain complex and detailed calendars
•  Screen incoming calls and determine the level of priority, while using caution in dispensing information
•  Manage the coordination and logistics of both internal and external meetings
•  Arrange and coordinate complicated domestic and international travel
•  Organize all aspects of internal and external events, including catering and transportation
•  Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
•  Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
•  Produce high quality emails and messages to individuals at all levels of the organization
•  Maintain department documents, including current organizational charts and Executive Bio’s
•  Handle regular activities without prompting, and advise in advance with issues or delays
•  Assist in editing spreadsheets and presentations, including printing and binding, for client meetings 

Required qualifications, capabilities, and skills

•  At least three years of administrative experience
•  Advanced ability to organize
•  Discretion and good judgment in confidential situations, and proven experience interacting with senior management
•  Strong interpersonal, written, and oral communication skills
•  Strong proficiency in Microsoft Office
•  Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

•  College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.