Senior Administrative Assistant

Come work for OHM Advisors, the Community Advancement firm.  

With the singular mission of Advancing Communities, our diverse 750+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying and construction engineering.  

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward— advancing the whole community today and well into the future.

What You Will Contribute to OHM Advisors  

As a Senior Administrative Assistant, you will play a key role in supporting the daily operations of our St. Petersburg office and contributing to a positive, professional environment for both our team and clients. This position serves as a central point of coordination for office administration, communication, and logistics, while also providing support to satellite offices as needed. Your organization, attention to detail, and proactive approach will help ensure smooth operations and a welcoming, efficient workplace as our presence in the region continues to grow.

Your Responsibilities  

• Serve as the first point of contact for incoming calls, visitors, and general inquiries, ensuring a welcoming and professional experience.
• Open and close the visitor reception area and maintain a professional office environment.
• Assists with the management of the day-to-day operations of the office/department.
• Receive, sort, and distribute incoming mail and packages.
• Order and maintain office supplies, ensuring appropriate inventory levels are maintained.
• Maintain plan room inventory of bidding documents and coordinate distribution or delivery as needed.
• Prepare, format, and manage office documents, correspondence, and reports.
• Organize and maintain digital and physical filing systems for administrative records.
• Assists in creating annual office budget and related tracking of office budgets.
• Assists with project-related accounting including setting up projects in the ERP system and assisting PIC/PM with management during the duration of the project.
• Support coordination of office events, training sessions, and team activities.
• Assist with travel arrangements and related administrative logistics.
• Support employee engagement initiatives and contribute to a positive office culture.

Requirements  

• Associate’s degree in Business Administration or related field, or equivalent professional experience.

• 5+ years of administrative experience required; 10+ years preferred for candidates considered at the Senior Administrative Assistant level.

• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and PDF editing software.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and work both independently and collaboratively.
• Professional, approachable demeanor with strong interpersonal skills.

Benefits Summary  

At OHM Advisors, our people are our greatest asset. We're committed to providing a supportive and rewarding workplace that fosters personal and professional growth. That's why we offer a competitive benefits package designed to meet your unique needs.  

Benefits:  

• BCBSM Medical, Dental and Vision 
• Company Profit Sharing 
• Flexible Spending & Health Savings Accounts 
• 401(k) retirement savings plan with employer matching contribution 
• Paid professional association membership 
• Tuition & Certification Expense reimbursement 
• Volunteer Service Leave 
• 100% Employer-Paid Life Insurance 
• Short & Long-Term Disability Options 

Career Advancement & Enrichment Programs:  

• Voluntary Wellness Program 
• OHM Grad School 
• OHM University 

You can read more about each of these programs on our website.  

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. 

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