Administrative Assistant: $24+/hour (DOE)

Purpose of Position:

The Administrative Assistant provides centralized administrative, operational, and light accounting support across multiple Delta business functions. This role serves as a key coordination point to ensure data integrity, telematics accuracy, contract and insurance compliance, and timely processing of supporting financial and operational documentation.

The position supports fleet and North Slope activities through telematics monitoring, client communications, travel coordination, and cross-departmental administrative support, while also assisting with selected accounting-related tasks such as documentation review, billing support, expense processing, and data reconciliation. The Administrative Assistant helps maintain accurate, audit-ready records and efficient workflows across operations, accounting, and client service functions. 

This position is expected to evolve with business needs and may assume additional responsibilities in support of Delta’s operations over time.

Areas of Responsibility:

1. Operations and Administrative Support

 • Monitor and validate equipment telematics data for accuracy and completeness
• Assist with new telematics implementation for equipment supporting North Slope operations
• Issue customer notifications for service due, idling exceptions, and maintenance concerns
• Reconcile data between telematics and rental software
• Maintain current fleet inventory status and location reports
• Coordinate and track vehicle maintenance and notify clients of upcoming service requirements
• Audit open contracts for accuracy
• Maintain customer insurance files and request renewals when needed
• Maintain and update traveler profiles for client-required travel systems and portals
• Provide miscellaneous support as needed, including occasional assistance with parts pickup, supplies, and procurement for field operations
• Assist with screening employment applications for operations roles
• Assist with Microsoft Teams meeting scheduling and coordination as needed
• Support preparation and submission of employee expense reports in accordance with company procedures
• Maintain strong working relationships with clients and internal teams
• Other duties as assigned / necessary

Required Skills and Abilities:

 • Must have excellent customer service skills and phone etiquette
• Superior organizational skills a must
• Must have a high school diploma or GED and at least two (2) years of experience in a similar position
• Must be proficient in Microsoft Office, including Excel (sorting, filtering, and basic data comparison), Outlook, Word, and Microsoft Teams
• Ability to work with spreadsheets to review data accuracy and identify discrepancies
• Ability to review correspondence and reports for correct format and grammar
• Must have a valid driver’s license with a clean driving record
• Must be able to pass a pre-employment drug screening and criminal background check
• Ability to take ownership of a project and follow it through to completion with minimal supervision 

Communication and Teamwork

· Must have the ability and desire to work as a team member and utilize good communication skills both in oral and written form.

· Must be able to effectively communicate and work with a variety of personalities

Physical Requirements and Agility

· Must be able to sit and work utilizing a computer keyboard for significant portions of the work day

· Ability to occasionally lift/carry objects weighing 20 lbs., bend and stoop to file.

Working Conditions

The work is performed in a regular office environment. Limited local travel and occasional travel to the North Slope may be required.

Delta Leasing offers a comprehensive Benefit Package which includes: Federal Employee Health Benefits (FEHB), Dental, Vision, Voluntary Life, Accident, Critical Illness and Hospital Indemnity insurance; 401K Plan Enrollment with Employer Match; PTO Accrual; Sick Leave Accrual; Paid Holidays.

Delta Leasing, LLC is an Equal Opportunity Employer