Division of Developmental Disabilities (DDD)
1789 West Jefferson Street, Phoenix, Arizona 85007

Salary: $36,000.00 - $40,100.00 

Grade: 17

Closing Date: March 19, 2026

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES), we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals that are committed to service, community, and teamwork. To learn more about DES please visit des.az.gov; or click on the link here to view ‘Our DES’ video. Come join the DES Team!

The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as an Administrative Assistant 3. DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community.

Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have a spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

Essential Duties and Responsibilities include but are not limited to:
● Responsible for the packaging and distribution of communications via email, fax, phone or web; responsible for data entry, tracking and trending data, and reporting on metrics; and exercises proficiency in Microsoft Office Suites and Google software systems.
● Maintains the Operational Compliance Unit’s calendars and appointments, master planning schedules and filing systems in support of the Operational Compliance Unit’s day-to-day operations; and schedules, prepares, organizes material for meetings and distributes meeting minutes.
● Responsible for regular review, assignment, and tracking of correspondence in the centralized DDD Operational Compliance and DDD Operational Review Mailboxes. Takes accurate minutes of meetings and coordinate office procedures as required.
● Develops and maintains project plans in collaboration with the Operational Compliance Unit team members and submits project plans to the Unit Manager.
● Initiates office supply ordering, maintenance, distribution and storage.

Knowledge in:
● Health Insurance or Medicaid.
● Principles and practices of administration and time management.
● Appropriate use of grammar, punctuation, and formatting various documents.
● Methods for tracking complex work with critical time lines.
Skills In:
● Excellent phone skills.
● Using computer software/programs, e.g., (Google Suite).
● Oral and written communication.
● Planning, organization, and time management.
Ability to:
● Contribute to team effort by accomplishing related results as needed.
● Use independent judgment and work independently.
● Think through problem situations and manage difficult phone calls.
● Compose various documents with minimal supervision.

The ideal candidate for this position will have:
● Three years responsible administrative experience; OR Bachelor's degree in a field appropriate to the assignment from an accredited college or university and two years responsible administrative experience; OR a Master's degree in a field appropriate to the assignment from an accredited college or university and one year responsible administrative experience.

● Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver's license, complete all required training, and successfully pass all necessary driver's license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to Driver's license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operated a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) (R2-10-201.11).
● Successfully pass background and reference check; employment is contingent upon completion of the above-mentioned process and the Agency's ability to reasonably accommodate any restrictions.
● All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

● Affordable medical, dental, life, and short-term disability insurance plans
● Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
● 10 paid holidays per year
● Paid vacation and sick time
● Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child.
● Deferred compensation plan
● Wellness plans
● Tuition Reimbursement
● Stipend Opportunities
● Infant at Work Program
● Rideshare and Public Transit Subsidy
● Career Advancement & Employee Development Opportunities

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

For questions about this career opportunity, please contact Wendy Browning at 480-273-9918 or wbrowning@azdes.gov.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter or an alternative format by contacting 480-273-9918 or wbrowning@azdes.gov. Requests should be made as early as possible to allow time to arrange the accommodation.