Administrative Assistant

Purpose of the Role: The Administrative Assistant provides essential administrative and clerical support to ensure smooth daily office operations while delivering a positive, professional experience for employees, customers, and visitors. 

Key Responsibilities  

• Perform accurate and timely order entry and general administrative tasks.
• Provide administrative support to HR
• Answer incoming calls and direct callers to appropriate personnel.
• Greet and assist customers, vendors, and visitors, ensuring a welcoming office environment.
• Receive, sort, scan and distribute incoming mail and packages.
• Perform general office duties to support day-to-day operations.
• Coordinate lunches and meetings for internal teams and external visitors.
• Work collaboratively with other staff and provide support to colleagues as needed.
• Assist with the coordination of employee engagement activities and internal events.
• Consistently represent the company in a positive and professional manner.

Qualification requirements  

• 2–3 years of administrative or office support experience.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Experience with Salesforce a plus.
• Strong organizational skills with a high level of attention to detail.
• Friendly, outgoing demeanor with a positive attitude.
• Self-motivated with strong communication and interpersonal skills.
• Proactive approach to problem solving and continuous improvement.
• Ability to work effectively as part of a team and assist with a variety of tasks as needed.

Core Competencies 

• Safety – Observes and enforces safety procedures; reports potentially unsafe conditions.
• Quality- Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve a process that is implemented.
• Productivity - Manages workload, works efficiently, meets goals and objectives.
• Employee Engagement – Passionate about job and company, committed to the company and puts discretionary effort into work.