Finance Analyst

POSITION SUMMARY:

This position works with other on the fiscal team by entering purchase orders, payment of the invoices, preparation of check registers, payable register and supporting documentation. In addition, the position assists in inventory and the tracking and recording of any fixed asset control activity.

RESPONSIBILITIES:

· Processes invoices received from vendors after appropriate approvals are obtained.

· Prepare and process all related documents associated with purchasing.

· Requests/Invoices Agency funding sources.

· Distributes - Mails payments.

· Maintains check registers and payables registers for all assigned programs.

· Custodian of blank checks, maintain cash receipts, and prepare bank deposits.

· Maintains vendor contract file in relation to Accounts Payable.

· Additional duties as assigned

· Assists in financial audit by preparing fiscal schedules

· Maintains working knowledge of all positions within the Accounting Department. Fills in for/backs up other personnel as needed during absences, i.e., vacations, illnesses, extended leave, and assisting in all phases of the Accounting Department as required by the Chief Financial Officer.

· Maintain compliance with HIPAA regulations, regarding accessing Protected Health Information, according to the Table of Access contained in the HIPAA Policy and Procedure Manual. Employee’s access is on a “need to know” basis.

· All other job related duties as assigned by the Chief Financial Officer.

SCOPE AND IMPACT

Handles and prepares transactions to vendors and personnel in the amount of approximately $10 million annually.

QUALIFICATIONS:

· High School Diploma or above, plus three years’ experience in general office work in the maintenance of financial records is required.

· Supplementary courses in bookkeeping, accounting, and typing preferred.

· Ability to conduct correspondence, keep records and prepare reports concerning their work.

· Knowledge of computers and business machines.

· Ability to work closely with all levels of management.

· Excellent communication skills both oral and written.

· Acts 33, 34, 114, and sex offender registry clearances.

· Valid PA driver’s license, mandated Agency auto insurance coverage, and reasonably clean driving record.

Benefits:

• Dental, vision, life insurance, short-term disability, and long-term disability polices,
• ICHRA health plans – Using an allowance, choose the best plan for you,
• 14 paid holidays and paid winter break,
• 10 days of vacation in first year of employment,
• Sick time,
• 8% retirement match after 1 year and 1000 hours of service,
• Mileage reimbursement.

Westmoreland Community Action (WCA) is committed to recruiting and retaining a diverse workforce that reflects our community and those that we seek to serve. If you, in good faith, believe that you are qualified to succeed in this position, we encourage you to apply. Please include a cover letter to tell us about your unique qualifications for the position. Our hiring manager will review your application and, if interested, will contact you regarding next steps.

REQUIREMENTS NECESSARY TO SAFELY PERFORM THE ESSENTIAL FUNCTIONS OF THE POSITION OF ACCOUNTING CLERK:

Physical requirements - Push/pull, lift/move up to 10 pounds.

Manual dexterity - Perform moderately difficult manipulation - typing, filing, and writing.

Coordination - Perform tasks which require foot and/or hand/eye coordination - driving a car, typing data entry.

Mobility - walk, stand, and sit for prolonged periods of time, drive.

Speech - Articulate with extreme accuracy - employee relations, phone contact.

Vision - Read small print, drive a car.

Hearing - Receive verbal instructions, answer phones, intercom, communicate with employees.

Concentration - able to concentrate on fine detail with some interruption.

Attention span - Able to attend to task function for more than 60 minutes.

Conceptualization - Able to understand and relate to theories behind several related concepts.

Memory - Able to remember multiple verbal and written task-assignments given at beginning of period extending over long period of time.

Environment Conditions - Indoor work.