Legal and Vendor Governance Support Administrator (Hybrid)

Working at The Bank of Missouri

At The Bank of Missouri we know it takes great people to support the communities we serve! We are passionate about caring for people and communities, and know how to recognize and reward our employees for their talent and contributions. When you work at The Bank of Missouri, you not only get to help others, but you also get the resources, opportunities and support to grow your own career.

About our Company 

Staying in business for more than 125 years is hard. Really hard. If you think about it, we’ve endured many events, like the Great Depression and two World Wars. We’ve survived and thrived, thanks to our great customers and communities. We were founded on core values of accountability, community service and financial conservatism. Those principles are the reason we are still in business today. Caring for people and communities is our foundation! 

We’ve built a reputation of being financially secure and community focused. We are an independent community bank and fully intend to stay that way. We are big enough to accommodate any financial need, yet small enough to give every customer the personal treatment they deserve.

 Here are some of the great benefits you will enjoy as a member of our team:

• Competitive Salary
• Personal paid time off, as eligible and paid holidays
• 401K and Employee Stock Option Plan, as eligible
• Generous medical, dental, vision, life and disability insurance
• Fitness reimbursement
• Learning, development and growth opportunities

About this job:

The Legal and Vendor Governance Support Administrator coordinates the daily operations and administrative functions of the Bank’s Legal Department and Vendor Governance Department, ensuring accuracy, efficiency, and compliance in all activities. Provides direct support to General Counsel and Deputy General Counsel in delivering legal services to the Bank, including preparing and maintaining legal documents, managing records, monitoring contractual and regulatory obligations, and facilitating communication between internal departments and external counsel. Plays a key role in supporting risk management efforts and safeguarding the Bank’s legal and business interests.  Provides direct support to the Vendor Governance Manager in completing administrative tasks.

As a Legal and Vendor Governance Support Administrator you will:

• Provides coordination of legal department administration and procedures, prepares General Counsel expense reports and compiles receipts.
• Provides highly responsible and complex assistance to The Bank's General Counsel and Deputy General Counsel.
• Maintains legal departmental files and ensures compliance with records management procedures, including destruction of files as appropriate.
• Filing regulatory applications and tracking status of applications.
• Assists in preparation and filing of corporate legal documents with courts and government agencies.
• Prepares and drafts legal documents, including deeds, contracts, affidavits, statements, releases, and court documents as well as real estate leases from approved templates and reviews real estate closing documents, communicates with real estate brokers, loan officers, loan personnel, and title companies to coordinate and facilitate closings and receipt and review of loan closing documents.
• Prepares professional correspondence including memos, letters, and mailings and composes and prepares confidential correspondence, reports, and other complex documents. Attending and taking notes at meetings and assisting attorneys in collecting legal and factual records.
• Compiles work steps and organizational department interaction for collection, foreclosure, executions and legal process service and prepares written work instructions and checklists.
• Obtains due diligence materials such as corporate certificates of good standing, corporate articles and bylaws, real estate and title information and securities filings.
• Communicating with opposing counsel and other parties, clients, judicial administrative staff and vendors by telephone, email and written correspondence.
• Responsible for scheduling attorney time, preparing board of director's reports, tracking bankruptcy filings and maintaining the monthly bankruptcy filing report to Community Bank Presidents.  Creates and maintains database and spreadsheet files for outside legal counsel expense, collection activity files, board litigation reports, bankruptcy filings, loan charge offs and internal revenue service filings of 1099A and C.
• Receives all bankruptcy filings and keep matrix updated. Retrieves and prepares bankruptcy claim information, loan balances, and collateral documents and directs bankruptcy counsel on seeking claim filing, reaffirmation, or loan repayment terms. This task requires coordinating with loan officers and other bank personnel as well as outside counsel and General Counsel to ensure properly filed and tracked claims, reaffirmation agreements and other bankruptcy document filings.
• Receives all foreclosure requests from Chief Credit Officer and keep matrix updated.  Retains outside counsel.  Reviews and gathers loan documents to send to outside counsel with our retainer letter. This task requires coordinating with loan officers, outside counsel and other bank personnel as well as General Counsel and our title company. Review all documents from outside counsel prior to signing by General Counsel or other bank authorized signers. Prepare deficiency letter to borrower(s) after sale, if applicable.
• Maintains imaging of documents using Synergy Capture.
• Order supplies for a designated area of the Bank.
• Obtains approval for all legal invoices by General Counsel, code with correct category, track legal expense and submit for payment.
• Conducts research on file history in preparation for client meetings or in response to auditors and legal inquiries.
• Screens incoming calls and correspondence and respond independently when possible.
• Maintains favorable customer relations including internal customers and various departments that interact with the legal department.
• Review monthly charge off accounts and aid in collection of same; compiles and prepares file information for submission to outside counsel for foreclosures, collection and deficiency lawsuits, determining and computing the deficiency amounts and the interest and other costs subject to collection
• Undertake ad hoc projects to support the more efficient operation of the office.
• This position, under the direction of General Counsel, Deputy General Counsel, and Vendor Governance Manager is responsible for the effective implementation of the organization's compliance and ethics program for an assigned substantial area of the business or for an assigned series of complex business processes. 
• Tracks various legal activities and expenditures and prepares reports of the data for review by General Counsel and Board of Directors.
• Cross-trained in various areas/duties of the Legal Department and Vendor Governance Department.
• Handles incoming mail, email, and faxes, and directs correspondence to the appropriate person and/or department for handling when needed.
• Maintain required insurance records and related documentation in compliance with contractual obligations, supervised by the Vendor Governance Manager.

Qualifications for Success:

• Associates Degree in Business Administration, Paralegal Certificate, or 2+ years' legal experience
• Excellent written communication skills
• Ability to multi-task and prioritize with multiple ongoing projects
• Exceptional organizational skills and attention to detail

The Bank of Missouri is an Equal Opportunity Employer