SALARY
$20.46 - $25.57JOB SUMMARY
Under general supervision, coordinates, monitors and maintains the payroll and personnel records for Police Department personnel; administers petty cash fund and manages the department's pager and cell phone directory.Prepare and coordinate documentation authorizing employee pay status and coordinate and maintain accurate payroll records.
Liaison with HR to coordinate FML/WC/LD/SC paperwork with department units to maintain accurate payroll records and ensure compliance to approved leave codes.
Process Workday Personnel Action's for department including but not limited to Step Raises, Promotions/Demotions/Transfers, Shift/Supervisor Changes, Retirements, Resignations and Dismissals.
Process and/or assist supervisors with Workday New Job Requisitions.
Maintain and monitor the Police Department's time and attendance entries and accuracy of employee shift changes into the payroll system.
Train and assist Timekeepers and Schedulers with payroll matters including but not limited to schedule and facilitate quarterly Timekeeper meetings, liaison with Budget, Finance, Human Resources and IT to coordinate/resolve issues and assist police supervisors with payroll related concerns.
Create Monthly Overtime Report (tracks hours/expenditures), Leave Usage (tracks paid leave), and Special Events Expenditures reporting with graphic presentations of data.
Issue new/replacement cell phones for Police personnel and facilitate the inventory.
Record usage and overages of monthly cell phone bills and coordinate with supervisor for any issues.
Perform Petty Cash Custodian duties; ensure accurate and efficient distribution of funds and proper documentation of expenses.
Maintain and secure employee's files including spreadsheet to ensure all employee's annual evaluations are received/logged while maintaining confidentiality of records.
Ability to schedule the administration of drug and alcohol testing for relevant positions in the police department.
Create graphic presentations of data relevant to overtime expenditures.
Perform back-up responsibilities for the Fiscal Coordinator.
Knowledge of modern office practices and procedures.
Knowledge of automated payroll systems and procedures.
Knowledge of police department procedures, protocol, workflow and personnel issues.
Skill in recording, organizing and identifying and using potential sources of data.
Skill in making simple arithmetic calculations.
Skill in proofreading materials to ensure accuracy.
Skill in interpreting complex regulations and policies relating to salary entitlements.
Skill to read and interpret reference manuals.
Skill in alphabetical and numerical filing.
Skill in bookkeeping and payroll systems.
Skill in communicating with other city employees and the public by oral and written means.
Ability to cooperate and work effectively with other city departments, outside agencies and the public.
Ability to utilize relevant software programs such as Microsoft Word, Excel and Access.
Ability to receive detailed information through oral communication and make fine discriminations in sound.
Ability to perform a variety of physical skills including, but not limited to kneeling, sorting, squatting, stooping, twisting body and typing.
Ability to operate a variety of office equipment including, but not limited to personal computer, calculator, copier and typewriter.
A high school education.
Two (2) years' experience in payroll or records management or
An equivalent combination of education and/or experience.
Criminal background check
CJIS background check
1. Tattoo of one wedding band on the left-hand ring finger.
2. Professional style permanent facial make-up on the eyebrows, eyeline, cheeks, and lips.
City of Arlington is an Equal Opportunity Employer.