Regional Administrative Assistant.

Position Overview

The Regional Administrative Assistant plays a critical role in driving the success of R360 chapters by partnering with the C-Level Executives to ensure seamless operations and exceptional member experiences. This strategic position oversees all logistical and operational aspects of meetings, from planning and executing high-impact meetings and events to fostering meaningful member engagement and supporting member recruitment efforts.

Combining strategic thinking, organizational expertise, and exceptional interpersonal skills, the Regional Administrative Assistant serves as a central coordination point while building lasting relationships with members to strengthen the community and advance R360's mission.

This role thrives in our fun, fast-paced culture and requires a self-starter mentality with the ability to work independently in a fully remote environment, while traveling for in-person event management as needed.

Key Responsibilities

Strategic Meeting & Event Coordination

• Plan, coordinate, and execute all chapter meetings and events with meticulous attention to detail including scheduling, venue selection, A/V setup, dietary preferences, and attendee tracking
• Build comprehensive presentation decks, digital meeting packets, and detailed agendas featuring member bios, headshots, and R360 benefits materials
• Manage guest speakers and foster strong relationships to ensure impactful presentations
• Partner with Manager to design innovative meeting activities and optimize chapter outcomes

Member Engagement & Relationship Management

• Serve as the primary contact for member inquiries while maintaining active WhatsApp groups and updating CRM systems (HubSpot)
• Coordinate with the Member Engagement team to enhance communication and maintain accurate member databases
• Track attendance, preferences, feedback, and member milestones to ensure timely and meaningful engagement

Candidate & Prospect Development

• Facilitate recruiting efforts by coordinating prospect communications, NDA completion, and due diligence processes

Technology & Administrative Excellence

• Maintain and update CRM systems (HubSpot) with comprehensive member information and event attendance
• Prepare detailed reports, analyze engagement data, and maintain accurate documentation
• Monitor budgets, nurture vendor relationships, and oversee payment processes in partnership with the finance department

About R360

Every team member at R360 must be aligned with our mission and guided by the values that our members and team embody: Honor, Generosity of Spirit, Excellence, Joy, Curiosity, Entrepreneurial Grit

 Required Qualifications

• Bachelor's degree in Business Administration or related field
• Minimum 5 years of experience as a C-Level Executive Assistant or similar strategic support role
• Strong background in event management and project coordination
• Proficiency in Microsoft Office Suite and CRM platforms (HubSpot experience strongly preferred)
• Outstanding organizational and analytical capabilities with ability to manage multiple priorities and tight deadlines
• Exceptional communication and interpersonal skills with proven ability to build trust across diverse stakeholders

Work Environment

This is a fully work from home position based in the U.S. that requires in-person attendance for event management and occasional travel for meetings, events, and chapter-related activities. 

The role offers the opportunity to work with all teams in R360's dynamic, fast-paced culture while making a direct impact on member satisfaction and chapter growth.