Insurance Specialist

The Insurance Specialist will play a critical role in maintaining PRC’s risk management infrastructure and supporting operational excellence across the organization. The individual must be detail-oriented and experienced in managing insurance portfolios. This role is responsible for overseeing insurance operations from start to finish, including policy renewals, claims management, and coverage for company vehicles. The individual will serve as the primary liaison between PRC, insurance carriers, legal counsel, and internal departments to ensure compliance, cost control, and timely resolution of insurance-related matters. This role helps protect company assets and minimize exposure through proactive insurance administration and claims coordination.

Key Responsibilities

Insurance Administration

• Prepare and submit renewal applications for all insurance policies, including Management, Construction, HOA, Workers’ Compensation, and Auto.
• Review and process insurance invoices; maintain accurate premium schedules and payment records.
• Provide Certificates of Insurance to lenders, homeowners, and other stakeholders as needed.
• Monitor deductible costs and assist in managing insurance-related expenses.
• Maintain organized records of all insurance documentation and correspondence.

Claims Management

• Gather and submit documentation for insurance claims, including property, liability, and auto.
• Collaborate with the legal department on litigation matters related to insurance claims.
• Track claim status and ensure timely follow-up with carriers and internal stakeholders.

Compliance and Reporting

• Ensure all insurance policies meet regulatory and contractual requirements.
• Prepare data for audits and internal reporting.
• Support the VP & Controller with insurance-related collections and reconciliations.

Required Skills & Abilities

• Strong organizational and multitasking skills.
• Excellent interpersonal skills with the ability to influence and achieve results through collaboration.
• Excellent written and verbal communication.
• High attention to detail and problem-solving ability.
• Proficiency in Microsoft Office Suite; experience with property management software preferred.
• Ability to work independently and collaborate across departments.
• Strong commitment to confidentiality, as this role involves access to sensitive and compensation-related data.

Education & Experience

• Associate degree in Business Administration, Risk Management, or a related field preferred.
• Minimum of 3 years of experience in insurance coordination, preferably within property management or real estate.
• Familiarity with insurance claims handling and legal processes is a plus.

Additional Information

• Medical, Dental, Vision, Life Insurance
• Paid Time Off, 401(k)